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For Booking a Residential Course at Arthog

We are now taking bookings for dates up to 31 August 2025.

The information below is for Course Organisers who wish to book a group to attend Arthog.

Important Information

  • Course Organisers are able to submit booking forms for the Academic Years 2023 - 2024 and 2024-25. This allows for more time to plan and for parents to save.
  • A deposit is not required to make a booking but we do need a signed booking form before we can confirm dates.
  • Booking Organisers and parents or legal guardians are strongly advised to have suitable insurance cover in the event of cancellations.
  • We have a simplified transparent fee structure based on a single tariff applied throughout the year, with specific 10% discounted periods.
  • The fees applicable to your course are determined if your school or group is based in Telford & Wrekin Council Borough or Out of Borough. 
  • Travel to and from Arthog is not included in the actual course fee. Transport by minbus during your course at Arthog is provided in the course fee.
  •  
  • Groups choosing to travel by train will need to book directly with Transport of Wales Trains. Refer below.

Making a Booking

In order to stand the best chance of securing the booking dates you prefer, please submit a completed Booking Form as early as possible as availability can be guaranteed.

Booking Forms should be emailed to info@arthog.co.uk.

Booking information:

Please note: We will always try our best to allocate to you your preferred dates. This may not always be possible, so when we contact you, we will discuss the options that are available to allow you to come to Arthog.

Confirming and Arranging Your Booking

Once dates have been agreed, Arthog OEC will send via email your Booking Confirmation and additional information for Course Leaders, Parents / Carers and Participants.

The booking will constitute a legally binding contract, and a cancellation prior to the course will incur a cancellation fee.

  • 16 weeks prior to the Course Start Date - final numbers will be requested by Arthog.
  • 12 weeks prior to Course Start Date - submission to Arthog of final numbers.
  • 6 weeks prior to Course Start Date - an invoice will be issued for final payment of course payable in 30days.
  • 4 weeks prior to Course Start Date - Consent forms and group information sent to Arthog.
  • 2 weeks prior to Course Start Date - final invoice payment due.
  • 1 week prior to Course Start Date - Arthog will make contact confirming details, accommodation, dietary, special needs etc.

Programme planning

In the term before your visit you will be invited to discuss requirements and plan your programme. Download our list of Arthog Activities to help you to familiarise and decide on your preferred activities for your trip.

All Schools attending should ensure that they have followed the relevant procedures and guidance for Education Visits Co-ordination.

The Arthog Wales booking form and process meets the requirements of the Telford & Wrekin and Shropshire Educational Visits approval, and covers the requirement of Form 16a. Therefore you will not be required to submit a Form 16a if you are planning to attend Arthog Wales.

Education Visit Co-ordination

Please Note: Course Organisers are responsible for the risk assessment of their transport to and from the centre, down time and self led activities. Risk assessing children with medical, dietary, behavioural, and / or special needs should be undertaken by the school, and Arthog Wales notified. If further guidance is needed then please contact the following:

This table shows contact information for the Outdoor Education Advisors in Telford and Shropshire.
 TELFORD & WREKIN SCHOOLS SHROPSHIRE SCHOOLS 
Mrs Jo Barnett
Outdoor Education Service Manager
Telford & Wrekin Council
2nd Floor
Wellington Civic Offices
Telford
TF1 1LX
Tel: 01952 382057
Mobile: 07973 716547
jo.barnett@telford.gov.uk
Mr Dave Thorley
Shropshire Outdoor Education / DofE Advisor
Learning Skills
The Shirehall
Abbey Foregate
Shrewsbury
SY2 6ND
Tel: 01743 254485
Email: dave.thorley@shropshire.gov.uk
 

Important Pre-Course Information

Please download and complete the following, then send by email info@arthog.co.uk at least four weeks before your visit.

This information is vital for us to prepare for you attending, and allows the Outdoor Educators to understand the needs of your group.

Contact parents

On receipt of your booking confirmation you can contact parents. You will need to send the parents:

Please note: Early recruitment and opportunities to pay over a longer time by instalments can be helpful to parents.

Cancellation charges

If Arthog OEC cancels a course due to unforeseen events, or events outside of its control, then alternate dates, or a refund will be offered.

If a cancellation of a course is made by the Visiting Group due to attend, then in line with our Cancellations Policy, Arthog OEC will issue an invoice based on the agreed booking numbers, and length of course. Under these circumstances, Schools and Groups are strongly advised to have suitable Travel Insurance to cover for any cancellations fees. 

Refunds can not be given for those not attending due to sickness or injury before attending a planned trip, or having to leave early during a planned trip. Parents / Legal Guardians are strongly advised to have suitable Travel Insurance for those attending. 

All cancellations must be confirmed in writing addressed to Centre Manager, Arthog Outdoor Education Centre, Arthog, Gwynedd LL39 1BX, or alternatively by email to info@arthog.co.uk.

The table below shows the cancellation timeline to consider for a confirmed booking.
Booking timeline Whole group cancellation Individual cancellation
Up to six months prior to course start. 25% cancellation fee No cancellation fee
Between six and three months prior to course start. 75% cancellation fee No cancellation fee
Within three months prior to course starting 100% cancellation fee 100% cancellation fee 

Visiting Groups are advised to have suitable insurance to cover for cancellation of the whole course and for individual participant(s) withdrawal from the course.

These booking conditions are designed to allow our Visiting Groups flexibility and to ensure the financial viability of Arthog, whilst enabling the participant fee to be kept as low as possible. If you do have any concerns or queries please do contact us to discuss.

Transport

Coming by Coach

Schools and Groups will need to organise your own transport to and from Arthog OEC. The contacts below maybe able to assist with any enquiries you may have. 

This table shows the contacts in Telford and Shropshire for making a coach transport enquiry.
TELFORD & WREKIN COUNCIL
SHROPSHIRE COUNTY COUNCIL
Transport Procurement enquiries

Transport.Contracts@telford.gov.uk

Telephone: 01952 384620 
 
Passenger Transport Commissioning

nick.nuthall@shropshire.gov.uk

Telephone: 01743 253032
 

Coming by Train

Destination: Morfa Mawddach Train Station

Transport for Wales Trains currently allows for a maximum of 60x passengers per booking, and stipulate that booking for places can be received no earlier than 3x weeks in advance of travel.

Groups choosing this option will need to make their own arrangements.

To book train tickets then contact group.travel@tfwrail.wales with departure, arrival dates and number travelling. Visit the Transport for Wales website.

Please carefully consider your luggage transportation on the train for large groups. You may need to arrange transportation of bags separately to and from the centre.  

The Course Leader is responsible for risk assessing the journey to and from Arthog. Please refer to your Educational Visits Guidance.

Duty of care

The school teacher has the ultimate duty of care for the children from their school. The head of centre at Arthog should be consulted where visiting staff have any concerns