Temporary event notice

What we will do with your Personal Information

Telford & Wrekin Council’s Licensing Service is collecting your personal information for the purpose of meeting the statutory requirements of the Licensing Act 2003.

Telford & Wrekin Council will not share any of your personal data collected with external organisations unless required to do so by law when your data may be shared with other regulating bodies. However, there may be occasions where we request further information from key third party organisations such as other regulatory bodies.

For further details on the Council’s privacy arrangements please view our privacy notice.

Please use our online form.

Important Information Relating to Live Music

Telford and Wrekin Council are receiving enquiries regarding indoor and outdoor events where live entertainment and music will be played. This includes resuming of such events and activities in venues such as pubs and clubs. At this time, Public Protection are still discouraging these events and activities. If an event is not managed correctly, there is an increased potential for transmission of Coronavirus. This could then lead to local outbreaks, as witnessed in other parts of the country. Ultimately, this could result in a local lockdown and stricter restrictions imposed, which will again stop businesses from trading and restrict our movements significantly.

If you are considering such events, as the event organiser you must ensure you are sufficiently aware of the current legislation and government guidance relating to the coronavirus and take steps to ensure your event(s) is fully compliant. If you do not effectively manage your event, you risk increasing the prevalence of the coronavirus, which may lead to the Council giving directions to close or restrict activities at individual premises or events where there is evidence of a serious and imminent threat to public health.

If you do decide to go ahead with live music you must be able to demonstrate that you have in place a detailed risk assessment, which clearly shows that you have taken all reasonable measures, including taking into account relevant government guidance, to limit the risk of the transmission of the coronavirus.

If you cannot mitigate the associated risks, then we would strongly advise that you do not go ahead with your event. It should be stressed that you, and those who attend your event, may commit criminal offences. This may result in the event being prohibited and further legal action taken.

We specifically draw your attention to the risks associated with live performances, in particular music, and that these risks will be compounded where alcohol consumption is also involved at your event. We recognise that you may find the government guidance on this issue lacks clarity; however, we have serious concerns that live performances will attract larger gatherings of customers who will exhibit non-compliant COVID-secure behaviours, e.g. dancing, shouting and/or moving closer to each other to be heard, loud group singing, etc., which will be exceptionally challenging, if not impossible, to manage in a way that effectively prevents the transmission of Coronavirus. On this basis we very strongly discourage live performances at events, as they are likely to increase the risk of Coronavirus transmission.

When considering live entertainment you should take into account the Performing Arts Guidance.

You are advised to read The Health Protection (Coronavirus, Restrictions) (No.2) (England) Regulations 2020 and ensure you understand the implications for your event. 

If you decide to proceed with indoor or outdoor events during the Coronavirus pandemic, this Authority will be expecting to see a risk assessment showing an overview of your proposal. For those events that will be held at non-licensed premises such as using public open spaces or private open spaces, we will request an Event Management Plan along with the risk assessment.

To assist you with this processes of undertaking your risk assessment and where necessary, Public Protection has developed a checklist. Other documents are also available here including a template Event Management Plan and risk assessment.

The completed risk assessment(s) and Event Management Plans must be submitted to this Authority at least two weeks before the event is held or live indoor and outdoor music activities resume at your premises.

This will allow sufficient time to contact you and discuss your COVID-secure controls in further detail if necessary. This is to help keep the local community safe and prevent local outbreaks and potential further lockdowns and restrictions being imposed on us which could affect your business.

For larger events we may request that event organisers attend an Event Safety Advisory Group meeting before the event goes ahead.

Should you wish to discuss any of the matters raised or require further advice, please contact Public Protection via Coronavirus Information coronavirus@telford.gov.uk

Before clicking on the links to download the application form(s), please ensure you have Adobe Reader installed on your computer. Download the latest version of Adobe Reader (opens new window).

You will need Adobe Reader to view and edit the application form(s), you cannot edit the form(s) in your web browser.

When you use the following links you will be taken to the GOV.UK website to download the latest version of the application form, you must then “Right-click” on the link ‘Download the application form (PDF)' and select the “Save” option. Next locate and open the form using Abode Reader.

Apply for a temporary event notice

Last updated: 16/11/2020 09:12

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