Holiday Activities and Eat Well Fund

Please read the following information before submitting your Expression of Interest in order to ensure you are eligible to be considered for funding.

All of the information on these pages can be downloaded in a printable document.

The aim is to have a co-ordinated programme of activity within each ward, therefore organisations need to ensure that they are not duplicating or competing with the activities delivered by another organisation.

The following organisations are eligible to apply for funding:

  • charities and voluntary sector organisations
  • social enterprises
  • town and parish councils
  • schools
  • faith based organisations – you will need to demonstrate how your project benefits the whole community. This fund will not support projects that relate to or facilitate religious activities.

Private businesses or individuals are not eligible to apply for this funding.

Organisations need to have appropriate policies and procedures in place for working with children and young people. Guidance on safeguarding policies and practice can be viewed on the safeguarding considerations page.

You will need to have a UK-based bank account in the name of your organisation and clear financial procedures that require two people who don’t live at the same address to sign cheques or make withdrawals, and have audited accounts.

You will need to demonstrate that you have appropriate governance arrangements.

If you are unsure if your organisation is eligible to apply please email

Organisations, except schools, must be based or have a base in one of the following 12 wards*:

  • Arleston
  • Brookside
  • College
  • Dawley and Aqueduct
  • Donnington
  • Hadley and Leegomery
  • Ketley and Overdale
  • Madeley and Sutton Hill
  • Malinslee and Dawley Bank
  • Oakengates and Ketley Bank
  • The Nedge
  • Woodside.

Applicants may apply to provide provisions in multiple wards, however they must submit an EOI for each ward to demonstrate how they will meet the needs of children and families in each particular ward.

*applications where a project has a base on the boarder of one of the eligible wards may be submitted for consideration, however they must be able to strongly demonstrate the following:

  • how they will reach the target audience in the eligible ward
  • how the target audience will access the activity, activities should be easily accessible from the eligible ward.

Please note: your Expression of Interest must demonstrate how you meet the following criteria.

Grant funding is available to support the provision of activities that help to address the issue of eating healthily and taking part in positive activities for children and young people (CYP), and their families at risk of food poverty during the school holidays. The target group for this project are those that are in receipt of Free School Meals (FSM) and/ or at risk of food poverty, however, activities can be open to the wider community. You will need to provide information on the following:

  • the type of activity that you will be providing
  • how you will incorporate a healthy meal or snack into your activity
  • how you will incorporate 30 minutes of physical activity at each session
  • the estimated number of beneficiaries of your project
  • information about how you will reach the target group of CYP
  • how your project links with any other holiday hunger provision in your area
  • how your project links with other organisations or resources in your area such as local businesses
  • when you will be holding your activities, they need to cover multiple holidays for the period May half term 2020 to Easter 2023 (inclusive)
  • a breakdown of the costs of your project broken down over the three year period
  • a schedule of expenditure for your project (showing how your funding will be allocated across the three years)
  • how you intend to sustain this project in the future.

Those that have previously received a Holiday Activities and Eat Well Fund Grant will also need to demonstrate:

  • how you will continue to build on the success of previous delivery with a focus being on physical activity, healthy eating and increased uptake
  • demonstrate how you have used funding from previous years to become sustainable and reduce ongoing costs.

All projects must be delivered in one of the 12 identified wards* and must show how they will target CYP who are in receipt of Free School Meals and families that are on low incomes. Projects can be open to CYP who are not in receipt of FSM, however a significant proportion of your beneficiaries should meet this criteria.

Grant funding can be used for either capital or revenue costs. The grant can be used to fund the following:

  • purchase and preparation of healthy food for participants
  • purchase of equipment
  • training for staff and or volunteers
  • contribution towards the provision of positive activities – you will need to demonstrate value for money and sustainability in relation to any activities that you are ‘buying in’ from another provider
  • transport to existing activities within the Borough.

This list is not exhaustive, the Council reserves the right to limit expenditure of your grant allocation on any items.

*See note under eligible wards.

  • Any expenditure prior to the commencement of the project.
  • Room hire costs where the organisation manages the premises in which the activity will take place.
  • Loss of income.
  • Contribution towards any activities of a political or religious nature.
  • Costs for staffing where the project is part of someone’s existing role.
  • Activities that benefit those who live outside of the target areas.

This list is not exhaustive, the Council reserves the right to identify additional items of ineligible expenditure.

You may need to pay VAT on purchases you make as part of your project. You must only include VAT in the amount you request from us if you cannot claim it back. If you later find that you can recover VAT you must let us know so that we can reclaim this amount from you, or deduct it from your grant. If your organisation is registered for VAT purposes the amount of grant approved will be calculated without VAT.

At the Holiday Activities and Eat Well Workshop in May 2019 participants identified a number of queries and potential challenges to delivering a project. To help answer these questions we have produced some “Frequently Asked Questions (FAQs)”

Download FAQs

Last updated: 5.21pm on Wednesday 12 February 2020

  1. Introduction
  2. Criteria
  3. Apply
  4. Decision making
  5. Contact